1.1. Introduction

Measurement Incorporated is partnered with WorkBright, a third-party I-9 system, to provide a simpler and faster Form I-9 process. Be sure to add “workbright.com” to your safe senders list so you do not miss any correspondence sent by the company.

This process will require the use of a Smartphone. Both you and the Authorized Representative that will help you complete the I-9 process will need a smartphone. If you do not own or have access to a smartphone or do not wish to acquire one for this process, please do not accept a project assignment from Measurement Incorporated.

Please make sure that the phone number you have entered into MyStaffingPro is correct and can receive text messages. Your first correspondence from WorkBright will come from a text message. Not an email.  (You can opt out of text messages and receive emails from WorkBright after you log into your account.

Seasonal employees are required to have a completed Form I-9 to work each scoring season. In many cases, a completed Form I-9 with a verified start date is good for approximately three years but there are exceptions. Below is an explanation of our current I-9 process:

• If you completed Section 1 and Section 2 of Form I-9 in 2022, worked (received any amount of pay) during the 2022 scoring season, and you were not asked to complete a new Form I-9 in 2023 or 2024, you will have to complete a new Form I-9 for your first work assignment in 2025 or later, whichever comes first.
• If you completed Section 1 and Section 2 of Form I-9 in 2023 using a List A and/or List B document that WAS due to expire* during the 2023 season, worked (received any amount of pay) during the 2023 scoring season and you were not asked to complete a new Form I-9 in 2024, you will have to complete a new Form I-9 for your first work assignment during the 2025 scoring season or later, whichever comes first.
• If you completed Section 1 and Section 2 of Form I-9 in 2024 using a List A and/or List B document that WAS due to expire* during the 2024 season and worked (received any amount of pay) during the 2024 scoring season, you will have to complete a new Form I-9 for your first work assignment during the 2025 scoring season or later, whichever comes first.
• If you did not work during the 2024 scoring season, whether you completed Section 1 and Section 2 of Form I-9 in 2022 or not, you will have to complete a new Form I-9 for your first work assignment during the 2025 scoring season or later, whichever comes first.
• If you completed Section 1 and Section 2 of Form I-9 in 2023, worked (received any amount of pay) during the 2023 scoring season, and you were not asked to complete a new Form I-9 in 2024, you will have to complete a new Form I-9 for your first work assignment in 2026 or later, whichever comes first.
• If you completed Section 1 and Section 2 of Form I-9 in 2024 using a List A and/or List B document that WAS NOT due to expire* and worked (received any amount of pay) during the 2024 scoring season, you will have to complete a new Form I-9 for your first work assignment in 2027 or later, whichever comes first.

* 1. An EAD (Employment Authorization Documents) has an expiration date and must be renewed when it expires. If a now expired EAD was used during the Form I-9 process, a valid EAD must be provided prior to your first work assignment of the scoring season. If you are required to present this documentation, you will be provided with instructions. 

* 2. Receipts of newly requested List A and List B documents can be used during the Form I-9 process but the use of a receipt does not constitute completion of the I-9 process. When those receipts expire, only the official List A or List B document may be used to complete the I-9 process. If a now expired List A or List B receipt was used during the Form I-9 process, a valid List A or List B document must be provided prior to your first work assignment of the scoring season. If you are required to present this documentation, you will be provided with instructions. 

Measurement Incorporated reserves the right to require any seasonal employee to complete the Form I-9 process during any scoring season despite the explanations provided above.

1.2. What is an Authorized Representative?

Your Authorized Representative can be anyone 18 years of age or older. They may be a friend, colleague, member of your church, neighbor, or any other adult known to you who can verify your identifying documents are not expired and correspond to your identity.

There is NO legal liability for the person who acts as your Authorized Representative. Such a person simply witnesses that your documents are authentic (as far as they can tell) and belong to you. Only Measurement Incorporated will be held liable for any mistakes or fraud.

1.3. When do I have to complete the I-9 form?

If you are required to complete the Form I-9 process, you will be sent a notification via MyStaffingPro after you accept your first work assignment of the scoring season. This notification will also include initial instructions to start the I-9 process. All other instructions for completing Form I-9 will come from the WorkBright system.

• We ask that you complete the Form I-9 process prior to the start date of your first assignment of the season.
• If you do not complete Section 1, Form I-9 by 4pm on the start date of your first assignment of the season, you will not be allowed to continue working on this assignment.
• If you do not complete Section 1 and Section 2, Form I-9 within three days after the start date of your first assignment of the season, you will not be allowed to continue working on this assignment. For instance, if your assignment start date is a Monday, you will have until 4pm on Thursday of that week to complete Form I-9 in full. However, please note that you must complete Section 1, Form I-9 by 4pm on the start date of your first assignment of the season to be allowed this additional time to complete Form I-9 in full.
• If you are removed from your first assignment of the year because you did not complete Section 1 by 4pm on the start date of your first assignment of the season OR your Form I-9 was not completed in full by 4pm within three days after the start of your first assignment of the year you will still be eligible to receive another assignment during the current scoring season. We will make every effort to provide you with a new assignment as soon as one becomes available. However, we cannot guarantee that a new assignment will be provided in the same scoring season.

If a new work assignment is provided to you and you accept that assignment, the same Form I-9 rules provided above apply. Note: even if you are removed from your first work assignment because you did not complete Form I-9 on time, we suggest you complete this task. If you do complete Form I-9 and you are provided a new assignment, your Form I-9 will be considered complete, and you will not have to complete an additional Form I-9 for this new assignment. 

1.4. What is the WorkBright process?

Note: Please opt in to the WorkBright text messaging service. This will make the process and corresponding instructions easier to follow and complete.

There are 2 sections to the I-9 process. Both sections must be finished before your I-9 is complete. We ask that you complete Form I-9 prior to the start date of the project.

You complete Section 1 by yourself, and Section 2 requires a third-party witness to your documents. You and your witness (Authorized Representative) will each need access to smartphones to receive text messages and complete this process.

There are NO hard copy forms to fill out. This process is ALL electronic.

Section 1:

You will receive notification from WorkBright to set up an account.

• We urge you to log into WorkBright, set up your account, and complete all steps using a smartphone. A computer may be used for this step only but using a smartphone will make the remaining steps in the process much easier. 
• You may have an established account with WorkBright. If that is the case, you will log in with your username and password. If you have forgotten your WorkBright credentials, you will follow WorkBright’s instructions. Measurement Incorporated does not own the WorkBright system and cannot help you retrieve or reset your credentials. 

Enter your personal information correctly. Double-check your entries for date of birth and Social Security number.

1. 1. Select the type of document(s) you will use to prove identity and work authorization, e.g., Birth Certificate, Social Security Card, Passport. Click here to access a list of acceptable documents: Documents
   2. Using a smartphone, take a picture of the document(s).
   3. Once you complete Section 1 of Form I-9, a dedicated I-9 MI staff member will review your submission. If accepted, you will receive an email from WorkBright asking you to start the Section 2 process.

Note: You have NOT completed the Form I-9 process after you have received notification that Section 1 was accepted. You must complete Section 2. 

Section 2:

1. You will receive a notification from WorkBright to begin Section 2. The notification provides a 3-step process and a link: “Start I-9 Verification.”
2. Set up a time to meet with your Authorized Representative (AR) in person.
1. The AR must have a smartphone to complete Section 2.
2. The AR can be anyone 18 or older, including friend, colleague, neighbor, roommate, or family member.
3. Your Authorized Representative (AR) will verify your identifying documents.
1. Using your smartphone, click on the “Start I-9 Verification” link.
2. Share your location via smartphone. * You may be prompted to allow your phone to share its location with Measurement Incorporated. In order to continue please select “Allow” or “Yes.”
3. Provide the cell phone number of your AR.
4. The AR will receive a text that includes a link for them to click.
5. The AR will share their location via smartphone. Your Authorized Representative may be prompted to allow their phone to share its location with Measurement Incorporated. In order to continue, they will need to select “Allow” or “Yes.”
6. Photos of the documents you provided in Section 1 will appear on the AR’s smartphone.
7. Show the AR the original documents.
8. The AR clicks on “Photos Match” or “Photos Do Not Match.”
9. The AR signs their name.

*The WorkBright system must confirm that you and your Authorized Representative are in the same place during the Section 2, I-9 Verification process. If you do not share your location via smartphone, you and/or your AR will have to scan a QR code as an alternate way to confirm your location. This may require the use of your cameras and/or installing a QR code application to your phones. We highly recommend that you allow your smartphone to share your location during this process to reduce the number of steps and possible errors during this process.

We suggest that you log into WorkBright periodically to view your status: WorkBright

You may miss an email from WorkBright prompting you to begin the Section 2 Authorized Representative review and verification process. However, if you are logged into the WorkBright system and you are at this step, there will be a message in red at the top of your screen letting you know if this step still needs to be completed. However, opting in and allowing text message notifications from the WorkBright system should eliminate this issue.

If you still have questions about this process or experience any technical difficulties, please Submit a HelpSpot request.